Collection Policies


This plan provides guidelines for the acquisition of materials by the Billington Library at Johnson County Community College. It is intended to inform library users about the library collection and provide criteria used in the selection and deselection of materials. This document remains dynamic and is subject to change.


In keeping with the philosophy of Johnson County Community College, the Library recognizes its responsibilities to serve as an instrument of the college's total instructional program and to serve as an important community academic resource. The primary objective of the JCCC Library is to support the approved programs of the college through the acquisition of materials appropriate to each field and level of instruction. Special effort also will be made to acquire academic works that are broader in scope than any particular discipline or field of interest defined in the curriculum.

Billington Library Mission

To serve JCCC students, faculty, staff and Johnson County residents by providing access to a variety of services and resources that support and strengthen the instructional programs of the college and the higher educational needs of the community.

  • Acquire, inventory, store, and make available an organized collection of materials and information in print, non-print, and electronic formats.
  • Provide the facilities and environment necessary for individual study and/or research.
  • Provide reference and other professional services designed to develop self-reliant and critical users of information resources.
  • Provide library and other bibliographic instruction in locating, accessing, and evaluating information resources in a variety of formats or locations.
  • Provide interlibrary loan services that expand the resources and instructional capabilities of the local collection.
  • Provide bibliographic search and retrieval services for JCCC students, faculty, and staff.

Responsibility for Acquisitions

While final decisions regarding acquisition expenditures are made by the Library Director, the responsibility for the selection of library materials lies with the entire college community. The librarians assume responsibility for systematically reviewing current and retrospective bibliographies and making selections from them. They also are responsible for coordinating the collection as a whole, for providing the faculty with bibliographic assistance, and for making judgments as to the format, degree of completeness, and the number of copies to be acquired. Faculty members, individually or through department representatives, are encouraged and invited to complement the selection process and to recommend purchases pertinent to their teaching fields. Contact the librarian who collects in your area to make suggestions. Students may recommend purchases by speaking with library staff or through the Library's suggestion box.


Collection Development Areas

Barry Bailey

Health Care, Public Safety & Wellness; Sciences

Cindy Cheng

Career; ADA

Mike Frisbie

Computing Science & Information Technology; Technology

Judi Guzzy

Databases/Electronic Resources

Elaine Pelletier


John Russell


Mark Swails

English & Journalism; Mathematics

Jessica Tipton

Academic Support; Communications; Career & Tech Education Transitions; DVDs; Young Adult

Judi Vaughn

Arts & Design, Humanities & Social Sciences; Young Adult

Selection Criteria

All recommendations are weighted against selection criteria that include:

  1. The author's reputation and significance
  2. The importance of the subject matter to the collection
  3. The scarcity of materials on the subject
  4. The timeliness or permanence of the materials
  5. The appearance of the title in special bibliographies or indexes
  6. Authoritativeness
  7. The reputation of the publisher
  8. The price

Items with a price of $500 or greater will go through a library faculty approval process before being purchased.

The Library budget is not sufficient to routinely purchase multiple copies of materials. If the needs of our students and the continued demand for a title become apparent, additional copies may be acquired. The determination of when this should be done will be considered on an ad hoc basis involving librarians and appropriate faculty.


Purpose of the collection

The purpose of the media collection is to support the instructional and informational needs of the JCCC faculty, students, and staff. The collection of various media formats, composed primarily of curriculum supportive subject content, will reflect currently accepted technology standards of delivery, be also compatible with current JCCC supported technology infrastructure requirements, and be acquired subject to market place availability.

Types of materials purchased

The collection currently consists of a wide variety of media materials including documentary video recordings, instructional video recordings, musical performances, classical music, operas, jazz, rock and world music. The library is actively expanding the collection to meet the needs of the curriculum, educational programs, or informational requests of the faculty, students and staff. Because the media collection supports all academic programs of the college, it includes all subject classifications and with wide-ranging content coverage therein. However, the collection is not evenly divided among subject areas. Some subject areas are more frequently represented in the production of media or more suitable for media presentation.

English language materials predominate, but no language is excluded. Foreign language video materials with English subtitles are the preferred format, although materials in foreign languages taught at JCCC will be purchased without subtitles with faculty recommendation. The preferred media formats for visual materials are digital videos and DVDs.

Use of the Media Collection

The physical media collection in the Library is designated as circulating or non-circulating. Materials in the non-circulating media category are purchased exclusively for curricular content and may be booked by faculty for classroom use. Faculty wishing to book media for classroom use should contact the Reserve desk (ext. 3276). Students, staff, and community members are welcome to view or to listen to these materials within the library.

The circulating media collection is selected for the educational and informational needs of JCCC faculty, staff, students, and community members. These materials are purchased for their informational and educational value and may circulate outside the library. The library also recognizes that many students are visual and auditory learners and that many assignments require an audio or visual component. The circulating media collection was established to respond to this learning style and to fulfill assignment requirements.

Selection Criteria

Media is collected according to the same standards that apply to print or electronic materials. In addition, attention is given to the technical quality of the media,other imposed limitations or restrictions [e.g., license or royalty, etc.] and campus-wide availability of equipment necessary to utilize these resources.

The library will purchase media that meets one or more of the following selection criteria:

  • The audiovisual format, whether visual or aural, enhances the understanding or appreciation of the content (i.e. plays, ballets, opera, speeches, etc.)
  • The format matches the equipment available at the college
  • The format meets ADA guidelines (i.e. closed captioned, described video, etc.)
  • The content supplements the curriculum or meets the instructional needs of faculty
  • The content is of educational value to students and community members
  • The content is of significant or lasting value
  • The content represents an important viewpoint, trend, or cultural movement
  • The content is underrepresented in the media collection
  • The content is of cross-disciplinary or multi-disciplinary value
  • The content is of interest to a wide audience
  • There are adequate funds available and the cost of the material is reasonable
  • There are favorable reviews in professional selection periodicals


Digital copies of media will be the preferred format when available. In instances when it is not, DVDs will be purchased instead. The choice between circulating or non-circulating status for DVDs will be determined before media acquisition orders are placed.

Faculty Requests

In the case of a faculty request, the librarian subject liaison will query the faculty member as to the format that is preferred, whether digital or a physical copy of the film. If a DVD is ordered, the librarian will then work with the faculty member to determine whether he/she wishes the item to be designated as Circulating (item may circulate to students, faculty, staff, and Johnson County residents) or Non-Circulating (item may be booked by faculty for up to seven days for class use and may be viewed in-library by all patron types). The preferred format for visual media is digital copies of films DVD and the faculty member will be encouraged to order media in that format if it is available. The librarian subject liaisons will then communicate the desired circulation status, format, and order information to the technical services staff responsible for placing media orders.

Other Requests

In the case of media requests from students, staff, and community members, the appropriateness of the request, the circulating status, and the format of the media will be determined by the library. All members of the JCCC community are encouraged to make suggestions for additions to the media collections.

Change in Circulation Status

Library staff may move media items from one category to another as necessary per faculty/departmental requests, usage, cost, or other factors. When media items are changed from the originally assigned category to another, the library staff member will communicate the change to the technical services staff. Technical services staff will then process the item to indicate the changed circulating status.

Interdepartmental Mail/Courier Service for Media

All media items may be booked for classroom use by JCCC faculty and sent via interdepartmental mail or courier service to requesting faculty or departments. This includes all JCCC satellite campuses.

Interlibrary Loan of Media

Only circulating audio CDs, CD-ROMs, and DVDs except those from the McNaughton collection, may be loaned to other libraries via interlibrary loan. Interlibrary loans for media will not exceed seven days.


The Library recognizes its responsibility to provide a resource where individuals can examine issues freely and make their own decisions. Johnson County Community College Library adheres to the American Library Association’s policies on intellectual freedom, including the Bill of Rights, and the Freedom to Read statements. Faculty librarians attempt to purchase materials representing various points of view. The selection of materials is without partisanship regarding matters of race, ethnicity, sex, religion, or moral philosophy. The library will provide materials that allow for an open examination of issues. Faculty librarians will also strive to ensure that diverse viewpoints are represented in support of academic offerings and to suit the varied backgrounds of the campus population. The Library does not endorse nor does it attempt to censor all of the opinions expressed in its collection. In the case of controversial questions, variety and a balance of opinion are sought whenever available.


Gifts to the Library will be accepted through the JCCC Foundation, in accordance with procedures established by that office. Gifts of materials or money to purchase them will be accepted only if they meet the selection criteria and there are no restrictions attached. The Library must be free to dispose of any materials that are not needed or are in highly deteriorated physical condition or contain mold or mildew. The Billington LIbrary staff will not be responsible for or make, for donated gifts, any monetary appraisal or valuation for tax purposes. All gifts and donations will be acknowledged by the Director or appropriate subject area librarian via a letter provided to the donor.


In order to insure the quality of the collection, faculty librarians will periodically and systematically remove materials from the collection when they no longer support the curriculum or contain outdated material. Materials will be discarded in accordance with defined procedures.

Criteria for Deselection:

  • Circulation statistics/usage
  • Age/copyright date of the material
  • Physical condition
  • Relevancy to the curriculum
  • Faculty input
  • Availability of updated materials
  • Multiple copies of seldom used titles
  • Changes in technology
  • Duplication of content
  • Availability of space

Heavily used media items will be considered for replacement when they are in poor physical condition, damaged, or missing. An item may be replaced in a different format from the original, if there is value added in selecting the newer format. Replacement format will be determined by the library.


12345 College Blvd

Overland Park, KS 66210

Information: (913) 469-3871

Circulation: (913) 469-4484

Fall 2020 LIB Building Hours

Mon - Thu: 7:30am - 9pm

Fri: 7:30am - 5pm

Sat & Sun: 1pm - 5pm

More Hours Info